Working in the port area

Safety induction

Safety induction provides comprehensive instructions for arrival in the port area, and for safe moving and working in the port. Everybody working in or visiting the port area should complete the safety induction to ensure the safety of themselves as well as others. The safety induction takes about 10 minutes and can be completed also using the customer computer terminal in the lobby of the Main Gate building.

Responsibilities of companies operating in the port area

The companies operating in the port area, their personnel and visitors to the companies shall comply with the safety and security guidelines issued by Port of Rauma, the regulations set forth in the Port Ordinance, the conditions and regulations of the operational environmental permit of Port of Rauma, as well as any other guidelines and regulations issued by Port of Rauma. The host company/client ordering work is responsible for the induction training of the personnel, visitors and subcontractors. Every company operating in the port area shall prepare a safety plan for the   company, containing e.g. instructions for the occupational safety of the employees, their adequate induction training, as well as actions in an emergency. The common safety issues of the port area are addressed by the Occupational Safety Team, which meets at least twice a year at the invitation of Port of Rauma.

Contractors

A separate permit may be required for certain work carried out in the port area. Check the specific guidelines for your work with your client. A permit from or notification to Port of Rauma is required when carrying out e.g. diving operations or underwater work, or hot work. More detailed information is provided under Forms.

Access permit and arrival in the port

To access the port area, an access permit is required; these are issued by Port of Rauma and companies authorised by Port of Rauma. Visitors need to obtain the access permit from their host company.

Every person wishing to access the port shall provide identification at request and give the reason for visiting the port. Entrance to the port area without a valid reason is forbidden.  The port of Rauma uses a decentralised access monitoring system, i.e. companies operating in the port area are responsible for the updating of access permit data in the access monitoring system. The holder of an access permit is personally responsible for the permit. The access permit can be rejected or cancelled on either temporary or permanent basis due to e.g. permit abuse, or violation of safety, speed or parking regulations. 

For vehicles, an access permit based on the licence number is needed both when driving into the port and out of the port. Vehicles with no access permit are guided by the traffic lights with a green arrow to the left for reporting at the Main Gate Info to obtain an access permit. 

Visitors with no access permit are asked to call the host company for an access permit. If the company refuses to provide the permit, access to the port area is denied, as every visitor to the port shall have the access permit and a host, who assumes responsibility for the visit. If the company agrees to receive the visitor and asks the Gate personnel to provide the permit, a specific fee is charged from the host company for the permit. Entering the port through the gates without an access permit is against the law. Visitors without access permits are reprimanded, and if necessary, reported to the authorities.

Everybody coming from/going to a vessel must report in the Main Gate control room, unless they have a permanent access permit. They must show a valid ID when reporting. The Main Gate checks that the person's name is included in the list provided by the vessel, and then issues an access permit to the person. Visitors have to be able to indicate the person they are going to visit. If no advance notification has been received, the vessel or the vessel's agent is contacted. 

Vehicles
At the Main Gate the vehicle is identified by the license plate. You can facilitate identification by making sure your licence plate is clean, and in the winter, not covered by snow. If access to the port area fails even after cleaning the licence plate, drive to the parking area of the Main Gate and contact the Gate Info point.

Cyclists
When you have reported at the Main Gate Info, proceed to the gate provided for cyclists and pedestrians and wait until the gate is opened from the Main Gate Info (you will hear a click when the lock is opened). Place the front wheel of the cycle in the groove. The gate opens automatically upon detecting the metal in the groove. The other side of the gate has to be pushed open with hand.

Pedestrians
Pedestrians need to first report at the Main Gate Info. They can then proceed through the gate building in and out of the port area. Alternatively, they can use the gate provided for cyclists and pedestrians: Wait until the gate is opened from the Main Gate Info (you will hear a click when the lock is opened). Push the gate open with hand.

Protective equipment

All persons working and moving in the cargo handling and storage areas of the port of Rauma shall wear high-visibility, CE marked safety clothing (Government Decree 633/2004) as well as safety footwear and a helmet (CE EN 397). A helmet is not required inside work machines and vehicles. 

Speed limits

The speed limit is 40 km/h on Hakunintie Road, 30 km/h in gate and quay areas, and 20 km/h in the container terminal. Regular traffic rules and signs apply in the port area. Violations of traffic rules result in a caution, and possibly temporary or permanent cancellation of the access permit.

Road traffic in the port

Speed limits. The speed limit is 40 km/h on Hakunintie Road, 30 km/h in gate and quay areas, and 20 km/h in the container terminal. Regular traffic rules and signs apply in the port area. Violations of traffic rules result in a caution, and possibly temporary or permanent cancellation of the access permit.

Beware of railway crossings. There are three railway crossings equipped with semi-barriers and several other rail crossings without any warning equipment. Be careful – trains will not give way!

In the quay area, keep to the middle of the lanes and avoid going near doors or warehouse corners. Also stay outside the unloading and loading areas near ships. The work areas between loading or unloading ships and the warehouses are reserved exclusively for stevedoring activities. All unnecessary traffic is forbidden in these areas. When moving from one part of the port to another, the traffic routes in the background areas should be primarily used instead of quay areas, unless specifically necessary for the performance of work duties.

Parking is in the quay areas only allowed in indicated parking spaces. Only short-term (max. 30 min) parking for official business is allowed on the quays, provided the car is equipped with a yellow flashing light and parked on the side of the quay. If parking on a quay, the driver is responsible for any caused damage to the vehicle. 

Remember in the port

  1. Follow traffic rules.
  2. Observe your environment.
  3. Avoid walking in the port area.
  4. Do not walk while talking on your mobile.
  5. Beware of level crossings and railway lines.
  6. Operators of work machines may not be able to see you – always give way!
  7. Report any risks and incidents you detect to the Main Gate Info, tel. +358 (0) 2 837 1000.
  8. In an emergency:
    call 112 and
    the Main Gate Info, tel. +358 (0) 2 837 1000.
  9. Obey speed limits: max. speed on Hakunintie Road 40 km/h, in container terminal 20 km/h, in other areas 30 km/h.
  10. Do not drive or walk outside indicated routes, which are also marked in the port area map.
  11. When moving from one part of the port to another, the traffic routes in the background areas should be primarily used instead of quay areas, unless specifically necessary for the performance of work duties.
  12. The work areas between loading or unloading ships and the warehouses are reserved exclusively for stevedoring activities and all other traffic is forbidden in these areas. 
  13. Exercise special care near doors and door openings as well as at the corners of buildings.
  14. Unnecessary moving in unloading and loading areas is forbidden.
  15. Check the weight of the load from the documents. If you suspect the weight is too large, weigh the load on the weighbridge of the Port of Rauma at the Main Gate (pay the weighbridge charge in the Main Gate control room) and contact your client.
  16. Clean your vehicle and trailer before driving to the port area. Sort trash and waste into appropriate waste containers. The driver is responsible for the use of a locking device or wedges in the loading areas. Vehicle repairs are not permitted in the port area.

Photographing

Photographing within the port area is only allowed with the permission of Port of Rauma. Please contact Esa Vuori, Harbour Master and Port Security Officer, esa.vuori@portofrauma.com, tel. +358 (0)50 303 9704.